LWVWC Bylaws

BYLAWS OF THE LEAGUE OF WOMEN VOTERS OF WASHINGTON COUNTY

Bylaws as previously amended in 1964, 1966, 1967, 1968, 1969, possibly 1971, 1972, 1974, 1978, 1982, 1985, 1986, 1988, 1989, 2000, 2011, 2014 and 2016.

ARTICLE I: NAME

The name of this organization shall be League of Women Voters of Washington County, hereinafter referred to in these bylaws as LWVWC, or as the League. This local League is an integral part of the League of Women Voters of the United States, hereinafter referred to in these bylaws as LWVUS, and of the League of Women Voters of Pennsylvania, hereinafter referred to as LWVPA.

ARTICLE II: PURPOSES AND POLICY

SEC. 1. PURPOSES. The purposes of the LWVWC are to promote political responsibility through informed and active participation in government and to act on selected governmental issues.

SEC. 2. POLITICAL POLICY. The League shall not support or oppose any political party or any candidate.

ARTICLE III: MEMBERSHIP

SEC. 1. ELIGIBILITY: Any person who subscribes to the purposes and policy of the League shall be eligible for membership.

SEC. 2. TYPES OF MEMBERSHIP:

  1. VOTING MEMBERS: Citizens at least 18 years of age who join LWVWC shall be voting members of local Leagues, state Leagues, and of the LWVUS; (1) those who live within an area of a local League may join that League or any other local League; (2) those who reside outside the area of any local League may join a local League or shall be state members-at-large; (3) those who have been members of the League for 50 years or more shall be life members excused from payment of dues.
  2. ASSOCIATE MEMBERS: All others who join the League shall be associate members.

ARTICLE: IV: BOARD OF DIRECTORS

SEC. 1. NUMBERS, MANNER OF ELECTION AND TERM OF OFFICE:

The Board of Directors shall consist of the officers of the League, five elected directors and not more than five appointed directors. Two elected directors shall be elected by the general membership at Annual Meeting in odd-numbered years and three elected directors shall be elected by the general membership at Annual Meeting in even-numbered years and each shall serve a term of two years, or until the successors have been elected and qualified. The elected members shall appoint such additional directors, not exceeding five, as they deem necessary to carry on the work of the League. The terms of office for the appointed directors shall be one year and shall expire at the conclusion of the next Annual Meeting.

SEC. 2. QUALIFICATIONS: Any voting member of the LWVWC, except an elected official or candidate for elected office, shall be eligible to be elected or appointed to serve as an officer or director of this organization. Service by an elected official or candidate would violate the League’s nonpartisan policy.

SEC. 3. REMOVAL FROM BOARD: Any member of the Board of Directors may be removed from the Board by the members of the League whenever in their judgment the best interests of the organization would be served thereby. Such action must be taken by a majority vote at a membership meeting which was announced, in writing, to all members at least two weeks in advance.

SEC. 4. VACANCIES: Any vacancy occurring on the Board of Directors by reason of resignation, death or disqualification of an officer or elected member may be filled, until the next Annual Meeting, by a majority vote of the remaining members of the Board of Directors. More than three unexcused absences from regular Board meetings shall constitute a resignation. Any member encountering a continuing conflict prohibiting attendance at Board meetings shall submit a resignation for the Board’s consideration.

SEC. 5. POWER AND DUTIES: The Board of Directors shall have full charge of the property and business of the organization, with full power and authority to manage and conduct same, subject to the instructions of the general membership. In accordance with its priorities it shall plan and direct work necessary to carry out the program as adopted by the national convention, the state convention and the Annual Meeting. The Board shall create and designate such special committees as it may deem necessary.

Sec. 6. MEETINGS: There shall be at least nine meetings of the Board of Directors annually. The president may call special meetings if the Board of Directors approves and shall call a special meeting upon the request of five members of the Board.

SEC. 7. EXECUTIVE COMMITTEE: The Board may appoint an executive committee consisting of no fewer than four members of the Board, a majority of whom are elected members of the Board. The executive committee shall exercise such power and authority as may be delegated to it by the Board and shall report to the Board on all actions taken by it between regular meetings of the Board.

SEC. 8. QUORUM: A majority of the members of the Board of Directors shall constitute a quorum.

SEC. 9. NOTICES: In cases where the bylaws require the board to provide written notification to members, such notices may be sent by mail, email, or hand-delivery. Members who do not have email shall be notified by mail or hand-delivery.

ARTICLE V. OFFICERS

SEC. 1. ENUMERATION AND ELECTION OF OFFICERS: The officers of LWVWC shall be a president, a co-president and or vice-president, a secretary, and a treasurer who shall be elected for terms of two years by the general membership at an Annual Meeting. President, co-president or vice-president, and secretary shall take office immediately upon elections; treasurer shall take office at the beginning of the fiscal year on July 1. An office may be shared by two members. The president and the treasurer shall be elected in odd-numbered years. The vice-president and the secretary shall be elected in even-numbered years.

 SEC. 2. THE PRESIDENT: The president shall preside at all meetings of the organization and of the Board of Directors; may, in the absence or disability of the treasurer, sign or endorse checks, drafts and notes; shall be ex-officio, a member of all committees except the nominating committee; shall have such usual powers of supervision and management as may pertain to the office of president and perform such other duties as designated by the Board.

SEC. 3. VICE-PRESIDENT: The vice-president shall in the absence, disability, resignation, or death of the president, possess all the powers and perform all the duties of that office, until such time as the Board of Directors shall elect one of its members to fill the vacancy. The vice-president shall perform such other duties as the president and the Board may designate.

SEC. 4. SECRETARY: The secretary shall keep the minutes of all meetings of the Board of Directors and of the membership; shall notify all officers and directors of their election; shall sign, with the president, all contracts and other instruments when so authorized by the Board; and shall perform other functions as may be incident to the office.

SEC. 5. TREASURER: The treasurer shall collect and receive all moneys due; shall be the custodian of these monies, deposit them in a bank designated by the Board of Directors, and disburse the same only upon order of the Board. The treasurer shall present statements to the Board at its regular meeting and an annual report to the Annual Meeting, and shall arrange for an annual review of the books.

ARTICLE VI: FINANCIAL ADMINISTRATION

SEC. 1. FISCAL YEAR: the fiscal year of LWVWC shall commence on the first day of July each year.

SEC. 2. DUES: Annual dues in the amount set by the Annual Meeting shall be payable upon joining the League. Thereafter, dues are payable annually in the anniversary month of membership. The treasurer or membership chair shall send a written notice on the first day of the month in which the annual dues are payable. Dues not paid by the end of the anniversary month shall be considered delinquent. If dues are not paid by end of the annual PMP reporting period, the member shall be dropped from the rolls.

SEC. 3. BUDGET: A budget for the ensuing year shall be submitted by the Board of Directors to the Annual Meeting for adoption. The budget shall include support for the work of the League as a whole.

SEC. 4: BUDGET COMMITTEE: A budget committee shall be appointed by the Board of Directors no less than three months prior to the Annual Meeting to prepare a budget for the ensuing year. The proposed budget shall be sent to all the members one month before the Annual Meeting. The treasurer shall be an ex officio member of the budget committee but shall not serve as chair.

SEC. 5: DISTRIBUTION OF FUNDS ON DISSOLUTION: In the event of the dissolution for any cause of LWVWC, all moneys and securities which may at the time be owned or under the control of LWVWC shall be paid to LWVPA, after state and national per member payments and other obligations have been met. All other property of whatsoever nature, whether real, personal, or mixed, which may at the time be owned or under the control of LWVWC shall be disposed of by any officer or employee of the organization having possession of same to such person, organization, or corporation, for such public, charitable, or educational uses and purposes as may be designated by the then LWVWC.

ARTICLE VII: MEETINGS

SEC. 1. MEMBERSHIP MEETINGS: There shall be at least four meetings of the membership each year. Time and place shall be determined by the Board of Directors. The Board may call a special membership meeting and shall call such a meeting upon the written request of 30% of the voting members.

SEC. 2. ANNUAL MEETING: The Annual Meeting shall be between April 1 and May 31, the exact date to be determined by the Board of Directors. The Annual Meeting shall:

  1. adopt a local program for the ensuing year;
  2. elect officers and directors, members of the nominating committee;
  3. adopt an adequate balanced budget; and
  4. transact such other business as may be properly come before it.

SEC. 3: QUORUM: Thirty percent (30%) of voting members shall constitute a quorum at all meetings of LWVWC.

ARTICLE VIII: NOMINATIONS AND ELECTIONS

SEC. 1. NOMINATING COMMITTEE: The nominating committee shall consist of five members, two of whom should be members of the Board of Directors. The chair and two members, who shall not be members of the Board, shall be elected at the Annual Meeting. Nominations for these offices shall be made by the current nominating committee. The other members shall be appointed by the Board of Directors immediately following the Annual Meeting. Any vacancy on the nominating committee shall be filled by the Board of Directors. Suggestions for nominations for officers and directors may be sent to this committee by any member.

SEC. 2. REPORT OF THE NOMINATING COMMITTEE AND NOMINATIONS FROM THE FLOOR: The report of the nominating committee of its nominations for officers, directors and members of the succeeding nominating committee shall be sent to the members at least one month before the Annual Meeting and presented to the Annual Meeting. Immediately following the presentation of this report nominations may be made from the floor by any voting member provided the consent of the nominee shall have been secured.

SEC. 3. ELECTIONS: The elections shall be by ballot. However, when there is but one nominee for each office, the election may be by voice. A majority vote of those qualified to vote and voting shall constitute an election. Absentee or proxy voting shall not be permitted.

ARTICLE IX: PROGRAM

SEC. 1. AUTHORIZATION: the governmental Principles adopted by the national convention and supported by the League as a whole constitute the authorization for the adoption of program.

SEC. 2.
LOCAL PROGRAM CONTENT: the program of LWVWC shall consist of such items and issues as:

  1. action to implement the Principles of LWVUS, and
  2. those local governmental issues chosen for concerted study and action.

LOCAL PROGRAM PROCEDURE: The Annual Meeting shall act upon the program using the following procedures:

  1. Voting members resident within the jurisdiction(s) of the local government(s) concerned may make recommendations to the Board two months before the Annual Meeting.
  2. The Board shall consider these recommendations and formulate a proposed program which shall be sent to the members a least one month before the Annual Meeting.
  3. Issues that relate to a specific jurisdiction(s) in the program as presented to the Annual Meeting by the Board shall require for adoption a majority vote of members resident within the jurisdiction(s) of the local government(s) concerned, followed by a majority vote of concurrence by members residing outside the jurisdiction(s) of the local government(s) concerned.
  4. Recommendations for program submitted by members resident within the jurisdiction(s) of the local government(s) concerned but not included in the program recommended by the Board may be considered by the Annual Meeting providing that (1) they were submitted two months before the Annual Meeting to the Board who shall in turn submit such recommendations as non-recommended program to the entire membership 30 days before the Annual Meeting; (2) the Annual Meeting shall order consideration by a majority vote of members resident in the jurisdiction(s) of the local government(s) concerned; and (3) the Annual Meeting shall adopt the item by a two-thirds vote of the members residing in the jurisdiction(s) of the local government(s) concerned and followed by a two-thirds vote of concurrence of the members outside of the jurisdiction(s) of the local government(s) concerned.

 SEC. 3. CHANGES IN PROGRAM: Changes in program, in the case of altered conditions, may be made provided that (a) information concerning the proposed changes has been sent to all members at least two weeks prior to a general membership meeting at which the changes are discussed; and (b) final action by the membership resident within the jurisdiction(s) of the local government(s) concerned is taken at a succeeding meeting, with concurrence by the membership residing outside of the local jurisdiction(s) of the local government(s).

SEC. 4. PROGRAM ACTION: Members may act in the name of LWVWC only when authorized to do so by the appropriate Board of Directors. They may act only in conformity with, and not contrary to, a position taken by LWVWC, LWVPA and LWVUS.

ARTICLE X: NATIONAL CONVENTION, STATE CONVENTION AND STATE COUNCIL

SEC. 1. NATIONAL CONVENTION: The Board of Directors at a meeting before the date on which the names of the delegates must be sent to the national office shall select delegates to that convention in the number allotted LWVWC under the provision of the Bylaws of LWVUS.

SEC. 2. STATE CONVENTION: The Board of Directors at a meeting before the date on which the names of the delegates must be sent to the state office shall select delegates to the convention in the number allotted LWVWC under the provisions of the Bylaws of LWVPA.

SEC. 3. STATE COUNCIL. The Board of Directors at a meeting before the date on which the names of the delegates must be sent to the state office shall select delegates to that council in the number allotted LWVWC under the provision of the Bylaws of LWVPA.

ARTICLE XI: PARLIAMENTARY AUTHORITY

The rules contained in the current Roberts Rules of Order (Newly Revised) shall govern the organization in all cases in which they are applicable and in which they are not inconsistent with these bylaws.

ARTICLE XII: AMENDMENTS

These bylaws may be amended by a two-thirds vote of the voting membership present and voting at the Annual Meeting, provided that the amendments were submitted to the membership in writing at least one month in advance of the meeting.